Cemetery Management SC©™  

Cemetery Management SC©™- is designed specifically cemeteries from 3500 to 10,000 grave sites. Begin with an intuitive interface to code designed to assist you while entering data, each screen provides areas for recording specific information.   CM2400 repairs data entered as you work and completely resolves any database issue when closed. Protecting your data is the key to a successful database.   CM2400 has visual screens for displaying data you have entered. View all entries in each area, select to view only those records with selected criteria, or view predetermined entries. 

Features–    

Administrative 

·         Graves Identified by: 

·         Section, Block, Lot & Grave (or) 

·         Section, Lot & Grave (or) 

·         Block, Lot & Grave  

·         Automated Grave Site Layout screen 

·         Section removal available in grave layout screen  

·         Remove a grave site for construction, repair, et by reassignment  

·         View all available & unavailable grave sites on-screen  

·         Unlimited Next of Kin for Owners and Interred 

·         Export tables for spreadsheet accounting  

·         Export Reports to Wordprocessor editing  

·         Change grave ownership automatically 

·         Automatic transfer of Reserved Graves to Interred  

·         Perpetual Care by percent or Flat Rate  

·         Accounts Receivable for Graves purchased  

·         Unlimited Caretakers 

·         Caretaker Maintenance by Work order requests 

·         User input for reoccurring Work order requests  

·         Separate screen for viewing all open and closed work orders 

·         22 separate search functions for interred 

·         Select a grave site number and view location information 

·         Maps by Sections 

·         Deed Administration for 

·         On Screen Deed  

·         Include Deed number and document with Grave Sites purchased  

·         Remove Interred, Next of Kin & Owners with a single selection  

·         Include Products from Suppliers  

    Interred

·         Reoccurring information containers allow changes  

·         Cause of Death, Funeral Home, Clergy and Services areas 

·         Double click on a reoccurring data entry area and edit its contents  

·         Automatic Mausoleum checked with grave site selection 

·         Automatic Columbarium checked with grave site selection 

·         You can also select to add an interred to a mausoleum or columbarium by selection in the interred information screen 

·         No restrictions on number of interred per grave site 

·         Identify interred by interment (full or casket) or by inurnment (cremation or urn) 

·         Select type of burial (Adult, child, teen, brother, sister, etc)  

·         Add year only for Date of Birth - DOB, Date of Death - DOD or Date of Interment - DOI  

·         Add place of birth and place of death  

·         Include organizations belonged to (Lions, Masons, etc)  

·         Add genealogy information by selecting “G” from menu area 

·         Add prior address of interred by selecting “A” from menu area 

·         Enter full Y2K ready DOB and DOD: Program calculates interred to Years, Months & Days       alive with age at death  

·         Record year only with Year of Birth – YOB and Year of Death – YOD to automatically display interred’s age at death 

·         Add Place of Birth and Place of Death  

·         Record Ethnic Origin, Military Service, Religion, etc  

Owner

·         Unlimited Owners 

·         Mark Owner as deceased  

·         View Active Owner screen & report 

·         View Deceased Owner screen & report  

·         Continual Care Instructions 

·         Unlimited Next of Kin 

·         Internal logging of Calls and E-mails 

·         Purchase individual grave sites 

·         Edit graves purchased 

·         View all graves purchased with perpetual & Deed number

·         Reserve Grave Sites for interred & View all Reserved (Pre-Need) on-screen

·         Trust Accounts 

·         Owner Product purchases  

Reports-

• Accounts Receivable by date selected 
• Accounts Payable by date selected  
• Invoicing by date  
• Open Work orders  
• Closed Work Orders  
• Owner listing  
• Active Owners 
• Deceased Owners  
• Owner Call & E-mail Summaries  
• Owner labels & Envelops  
• Owner Graves With Interred 
• Next of Kin Listing 
• Next of Kin labels & Envelops 
• Interment Listing (full – casket) 
• Inurnment Listing (cremated – urn) 
• Veterans Listing  
• Reserved Grave Sites  
• Grave Sites Available 
• Grave Sites not Available 
• Individual Genealogy 
• Book of all interred with Genealogy 
• Monument, Tombstone, or Headstone Companies 
• Monuments, Tombstone, or Headstone by Company 
• Suppliers 
• Products by Suppliers  
• Caretakers 
• Mausoleum Listing 
• Columbarium Listing 
• Available Columbarium Spaces 
• Available Mausoleum Spaces 
• Section - Grave Sites Available 
• Section - Grave Sites Not Available 
• Section – Interred 
• Section - Purchased Graves with Interred 
• Interred In Vaults 

Automated Features 

Change Ownership

When an owner dies and is interred all of the records recorded, in the application for this owner, have to be changed. Graves purchased, trust accounts, deeds, contacts with the owner, everything has to be manually sorted, recorded and purchased graves either transferred to a new owner or made available.  CM2400 takes the mystery out of this by providing a simple method of solving all of these issues. 

Automatic Change Ownership

Add a new owner or use one of the persons already in the owners contact list. Open the “Change Ownership” screen and by selecting the deceased owner and the soon to be new owner, CM2400 does the work for you. You are prompted to select the graves that are to be transferred.  The deceased owner is recorded into a new container with all current information and records with a history of the graves purchased. By selecting that the new owner does not receive a transferred grave, the grave remains with the deceased owner and cannot be resold. If you need to reassign a grave site, the “Grave Sites Purchased” screen allows you to change your mind. 

Remove an Owner, Contact or Interred - Proper Records Management 

Instead of having to search for all of the records related to an Owner after you have transferred the grave sites, and possibly missing a record or bit of information, open the “Removal” screen.  Select the Owner you want to delete and if there are any associated records, the program will prompt you with this information.  You cannot remove an Owner until all associated records have been removed.  No more wondering what records are associated with what owner. You cannot remove an owner and leave bits and pieces of information scattered across the program. 

Record Verification - Partial Records Removal 

From a single user to networks with many persons entering data, partial records are created accidentally.  Sorting through an Owner’s records and supporting information to locate these partial records is an administrative headache. CM2400 removes partial records as you work. CM2400 sorts through all supporting information searching for two primary aspects in each container. When there is no match, the record is removed. 

Interred -”Empty” Grave Sites 

Up until CM2400 all Cemetery Management programs required you to setup the entire layout of the cemetery for all possible interments. This left empty records in the interred table, a potential in database administration for garbage data and corruption of the program. CM2400 removes this by SQL program control. The Grave Site layout container is completely separate from interred listings. The program asks “Is there someone in this grave?”, if there is no response, the Grave Sites are recognized as empty. You can add, change or remove any Grave Site at any time.  You can put as many Interred into a single Grave Site as you want.  CM2400 takes the wonder out of “Empty” Grave Sites, the total number of Interments and ongoing changes to you cemetery. 

Military Service - User Edited Listings 

Many elaborate cemetery programs have defined administration screens that may only be accessible by secure methods.  The administrative area has check boxes for defined service types and wars.  CM2400 allows entry into containers by the entry person to edit and add any combination of service type records. No predefined selections, the user can add multiple listings and when the user begins entering information in each container, the program automatically sorts the information to the type of entry.  If the service record is all capital letters then the record automatically enters the information exactly to what is recorded in the program. The record is automatically flagged as “Veteran” eliminating one more step from the process of entering information. 

On-Screen Deed - Permanent Grave Site Ownership 

When an owner purchases a grave site they may request a Deed (or Certificate of Easement) to seal the transaction. This is an assurance to the owner that the lot belongs to the owner for the purpose of burial only.  An on-screen deed is available with containers for entering the permanent information with no preset numbers so that you can enter your own special numbering. By filling out the form and printing it, you can provide a legal conveyance of the lot from the cemetery to the owner.  A Deed Administrative area is provided for alterations to the legal information pertinent to the transaction.  A container is provided inside the Owners screen for recording the deed number and a visual record of the deed. 

Automatic Grave Site Layout

Entering all of the information about how your cemetery is designed can be very time consuming. The Grave Site Layout screen automates this process by giving you the power to enter the largest cemetery layout and then removing those areas you do not have or need. Doing over 90% of the work of entering this time-intensive task reduces input errors and save you valuable time. 

 View Screens & Reports